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Receptionist & Extracurricular Programme Coordinator

Job Description:

The Receptionist & Extracurricular programme Coordinator at One World International School (OWIS), Osaka, plays a vital role in ensuring a welcoming and organized front desk experience for all visitors, while also managing the extracurricular programmes to enrich students’ educational experiences outside the classroom.


Key Responsibilities:

Receptionist Duties:

  1. Front Desk Management:

   – Greet and welcome visitors, students, and parents to the school in a professional and friendly manner.

   – Answer phone calls, respond to inquiries, and provide information about the school.


  1. Administrative Support:

   – Manage school correspondence, including receiving and distributing mail and emails.

   – Assist with basic administrative tasks and maintain organized records.


  1. Visitor Coordination:

   – Schedule appointments, school tours, and meetings for parents, students, and staff.

   – Ensure visitors’ needs are addressed promptly and professionally.


Extracurricular Program Coordinator Duties:

  1. Programme Development:

   – Plan, develop, and coordinate a range of extracurricular activities, clubs, and events that cater to students’ diverse interests.

   – Collaborate with teachers and other school staff to identify and implement extracurricular offerings.


  1. Registration and Promotion:

   – Manage the registration process for extracurricular programmes, including collecting fees and tracking participation.

   – Promote and market extracurricular programmes to students and parents.


  1. Staff Coordination:

   – Recruit and coordinate external instructors, coaches, or volunteers to lead extracurricular activities.

   – Work with school staff to ensure safety and compliance during extracurricular events.


  1. Budget Management:

   – Manage the budget for extracurricular programmes, including tracking expenses and revenue.

   – Ensure cost-effective programme implementation.


  1. Evaluation and Reporting:

   – Collect feedback from students, parents, and staff to assess the quality and impact of extracurricular activities.

   – Generate reports and recommendations for programme improvements.


Qualifications and Requirements:

– A high school diploma or equivalent; a Bachelor’s degree is preferred.

– Previous experience in a receptionist role with strong customer service skills.

– Excellent communication and interpersonal skills.

– Strong organizational skills with the ability to manage multiple tasks.

– A passion for extracurricular activities and programme coordination.

– Proficiency in English and Japanese (spoken and written).

– Basic computer skills, including knowledge of office software.


Visa Status: Permanent Resident / Instructor Visa / valid work visa


Language: English (Fluent) & Japanese (Fluent)


Location: One World International School (OWIS), Osaka


Reporting To: Head of School