Executive Assistant to the School Principal

Job Description

The Executive Assistant to the Principal plays a pivotal role in the organisation of the school and assists the Principal in the day-to-day work to ensure the smooth running of the office. This person is responsible for providing high-level confidential administrative, organisational and secretarial support and is expected to work autonomously to represent the Principal and the school to internal and external stakeholders.

Overall Responsibilities

  • Managing day-to-day operations of the School Principal
  • Scheduling meetings, calendar and other appointments of the Principal
  • Handle sensitive information in a confidential manner
  • Organising and maintaining files and records
  • Co-ordination of staff events
  • Maintain daily electronic documents on Google shared drive
  • Preparing and formatting information for internal and external distribution
  • Record minutes of meetings
  • Act as the primary contact between the Principal and parents
  • Collate and check staff claims/reimbursements for the Principal’s approval
  • Organise the Principal’s claims for reimbursement
  • Supervise the front office staff’s work

Qualifications

  • Diploma or Degree in related field
  • Minimum 2 years of relevant experience
  • Good command of English and Mandarin, usage of emails, Google Forms and MS Office
  • Able to work independently with minimum supervision
Job Categories: Non-Academic
Job Type: Full Time
Job Locations: OWIS Digital Campus* (Punggol)
Start Dates: Immediate